Harvest parties, turkey trots, and Christmas festivities are right around the corner. Most churches can't pull off these seasonal events without a group of volunteers. We understand the importance of volunteers; that's why our AG Financial Insurance team has compiled a list of risk management pro tips that will help you plan and prepare for this action-packed volunteer season.
Appoint a Volunteer Coordinator
Managing volunteers doesn't have to be hectic. Assigning someone the role of interviewing potential volunteers, organizing paperwork, and placing the volunteers is the first successful step in an impactful event.
Interview Your Volunteer
Although it can be time-consuming, each volunteer should complete a written application and have a background check completed. Volunteers should provide references that will be checked by the Volunteer Coordinator. See our Staff and Volunteers Resource Kit for a free volunteer application and participation agreement forms.
Match the Role With the Ability
When assigning volunteers to a job, make sure to place people with the skill level and the ability to complete the position; this improves safety and increases the likelihood of having a successful event.
Manage Volunteer Risk
Creating a policy with best practice examples and communicating that policy is necessary. Here are a few best practice examples:
- Two staff/volunteer members must accompany children at all times
- If a minor is volunteering, pair with an adult/staff member
- Thoroughly inspect all equipment before use
- Provide proper safety equipment (g., goggles, gloves, etc.)
- Ensure all volunteer/staff members have the appropriate training to operate vehicles, rides and equipment, and have signed a driver release form, if applicable.
- Check that all outside vendors have proper insurance and request a certificate of insurance from every vendor that is used for the event.
Create a Backup Plan
Keep the weather in consideration for the safety of your volunteers, staff, and event attendees. It is best to postpone outdoor events when bad weather arises. Always have a weather plan in place.
For related resources, download our Staff and Volunteers Resource Kit here.
For more information regarding volunteers in the church, click here.
Contact us at 866.662.8210 or firstname.lastname@example.org for information about obtaining proper insurance coverage for your ministry.
This information is not legal advice. Information is from sources deemed reliable. Information is subject to error, omission, withdrawal, or change. Contact your own legal advisor before taking any action that would have a legal consequence.